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Shamsi Iqbal

Publications and source records attributed to Shamsi Iqbal.

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Beyond the Org Chart: AI and the Transformation of Invisible Work

An increasing number of news and research articles report that AI adoption is allowing professionals to blur and extend the boundaries of their corporate roles. With the goal of understanding how work processes might be changing in an AI-forward company, we interviewed 24 product-focused individuals at a large technology firm about how AI has impacted their own work, their work within their product team, and their professional interactions. Our conversations suggest that AI is not only changing formal role responsibilities and collaborations between those roles, but also changing informal cultural practices like professional mentoring that are key to helping professionals settle in their positions, stay engaged with their work, and grow their careers. Some of these changes are positive, such as smoother collaboration between peers, but other changes are more nuanced and put the typical career growth opportunities, like receiving feedback from professional networks and promoting leadership and mentorship, at risk. We propose steps that AI companies can take to make the invisible work more visible. Additionally, we propose efforts that individuals and leaders can take to support their colleagues through AI transformation while preserving healthy company cultures that support diverse thinking, collaboration, and informal interactions.

cs.AI

AI-Powered Reminders for Collaborative Tasks: Experiences and Futures

Email continues to serve as a central medium for managing collaborations. While unstructured email messaging is lightweight and conducive to coordination, it is easy to overlook commitments and requests for collaborations that are embedded in the text of free-flowing communications. Twenty-one years ago, Bellotti et al. proposed TaskMaster with the goal of redesigning the email interface to have explicit task management capabilities. Recently, AI-based task recognition and reminder services have been introduced in major email systems as one approach to managing asynchronous collaborations. While these services have been provided to millions of people around the world, there is little understanding of how people interact with and benefit from them. We explore knowledge workers' experiences with Microsoft's Viva Daily Briefing Email to better understand how AI-powered reminders can support asynchronous collaborations. Through semi-structured interviews and surveys, we shed light on how AI-powered reminders are incorporated into workflows to support asynchronous collaborations. We identify what knowledge workers prefer AI-powered reminders to remind them about and how they would like to interact with these reminders. Using mixed methods and a self-assessment methodology, we investigate the relationship between information workers' work styles and the perceived value of the Viva Daily Briefing Email to identify users who are more likely to benefit from AI-powered reminders for asynchronous collaborations. We conclude by discussing the experiences and futures of AI-powered reminders for collaborative tasks and asynchronous collaborations.

cs.HC

Personal Productivity and Well-being -- Chapter 2 of the 2021 New Future of Work Report

We now turn to understanding the impact that COVID-19 had on the personal productivity and well-being of information workers as their work practices were impacted by remote work. This chapter overviews people's productivity, satisfaction, and work patterns, and shows that the challenges and benefits of remote work are closely linked. Looking forward, the infrastructure surrounding work will need to evolve to help people adapt to the challenges of remote and hybrid work.

cs.CY

Large Scale Analysis of Multitasking Behavior During Remote Meetings

Virtual meetings are critical for remote work because of the need for synchronous collaboration in the absence of in-person interactions. In-meeting multitasking is closely linked to people's productivity and wellbeing. However, we currently have limited understanding of multitasking in remote meetings and its potential impact. In this paper, we present what we believe is the most comprehensive study of remote meeting multitasking behavior through an analysis of a large-scale telemetry dataset collected from February to May 2020 of U.S. Microsoft employees and a 715-person diary study. Our results demonstrate that intrinsic meeting characteristics such as size, length, time, and type, significantly correlate with the extent to which people multitask, and multitasking can lead to both positive and negative outcomes. Our findings suggest important best-practice guidelines for remote meetings (e.g., avoid important meetings in the morning) and design implications for productivity tools (e.g., support positive remote multitasking).

cs.CY